Applicant’s Documents and Forms

• Registration Form (forms are available on our website)
• Resume / personal history (forms are available on our website)
• Official photographs 8 pieces
  *Must be 4cmx3cm and taken within the last three months without hat, cap, and object in the background. Taken by digital camera is not allowed
• Original diploma from the most recent school attended (no copies permitted. certificate of expected graduation if you are high school student.)
• Official Test Score Report from the most recent school attended, including transcripts.
• Japanese learning certificate（Japanese language proficiency test N5 level or the certificate of studying Japanese for more than 150 hours at Japanese language school. These will be no need if student has graduation certificate of University or College.）
• A copy of student’s passport (If student has visited Japan before, a copy of immigration page will be need.)
• A copy of student’s family register（a cover, facing page, page with information of head of family, and page with information of applicant are inquired if student’s family register is China.）

Download

A: The applicant’s parents or relatives in their home country pay educational expenses.

• Evidence of Financial Support (forms are available on our website)
• Proof of Sponsorship (forms are available on our website)
• Sponsor’s family member list (forms are available on our website)
• Certificate of identity card
• Copies of sponsor’s family register
• Bank balance certificate (the equivalent of ￥3,000,000 or more, it would be better in local currency)
• Tenure-of-office certificate (working more than 3 years)
• Certificate of tax payments and incomes for 3 years
• Copies of bank notes for 3 years. Including the sponsor’s official account name on the bankbook (not the front cover)

経費支弁書_Letter of Payment

身元保証書_Sponsorship Agreement

入学願書_Application for Admission

入寮誓約書

履歴書_Personal History

経費支弁者の家族一覧表_All-the-family-members-of-Sponsor

B: The applicant’s parents or relatives is in Japan, pays educational expenses

• Evidence of Financial Support (forms are available on our website)
• Proof of Sponsorship (forms are available on our website)
• Sponsor’s family member list (forms are available on our website)
• Certificate of Residence which states the names of all family members or Resident card (if they are non-citizens of Japanese, copies of Certificates of Alien Registration will be required.)
• Certificate which proves the relationship with the applicant
• Tenure-of office certificate (if the applicant’s relative owns a company, the original corporation register needs to be submitted. If the applicant’s relative is an individual proprietor, a copy of the final declaration documents needs to be submitted.)
• Certificate of residence tax which states the annual income for 3 years OR income tax return for 3 years
• Bank balance certificate (the equivalent of ￥3,000,000 or more)
• Copies of bank notes for 3 years including the sponsor’s official account name on the bankbook (not the front cover)

C: The applicant’s parents or relatives lives outside of Japan pays educational expenses

• Evidence of Financial Support (forms are available on our website)
• Proof of Sponsorship (forms are available on our website)
• Sponsor’s family member list (forms are available on our website)
• Certificate of identity card
• Kinship certificate (copies of sponsor’s family register)
• Bank balance certificate (the equivalent of ￥3,000,000 or more. it would be better in local currency)
• The tenure-of-office certificate (working more than 3 years)
• Certificate of tax payments and incomes for 3 years
• Copies of bank notes for 3 years including the sponsor’s official account name on the bankbook (not the front cover)

D: When the company dispatches the applicant

• Evidence of Financial Support (forms are available on our website)
• Proof of Sponsorship (forms are available on our website)
• Bank balance certificate (the equivalent of ￥3,000,000 or more)
• Statements of purpose for the applicant’s dispatch, duration of stay, certificate
• A business license certificate and a certificate of tax payments for 3 years

-Special Notes-

• All paperwork must be dated within the last 3 months when it submitted to Tokyo Regional Immigration Services Bureau.
• All paperwork must be officially translated into Japanese by word processor (handwritten translations are not accepted). Tokyo International Exchange College will translate your documents and forms based on your request.
• In the case of lacking translated documents, students will be charged ￥15,000 as fee. (Only from English and Chinese to Japanese)
• Except for the original diploma and JLPT/NAT-TEST, no paperwork will be returned to the applicant.
• When all paperwork is completed, we will notify you of the payment procedures for the school tuition. No refunds can be made for cancellations. *In case of visa denial by Japanese Embassy, Tokyo International Exchange College will refund you the paid tuition, except application fee, translation fee and registration fee.
• Important documents such as Certificate of Family Register, Bank Notes, Professional License, etc., which are difficult to produce official copies, must be submitted in clear copies; the original is not necessary. Make sure to write the date of the copy, name of the person who made the copy, and the relationship with applicant in the blank space of the copies.
• All documents must be related logically. If there is a document which needs an explanation, use a separate sheet of paper to give a full explanation.
• An official certificate must include the date of issue, the publisher’s name, position, signature, the address of publishing company, phone number and fax number (if the information above is missing, use a separate sheet of paper to give a full explanation).

Notice of Filling Out the Applications

1. Personal History

• When you fill out the ‘place of birth’, please write the name of your country and the city you were born.
• When you indicate any address, please write the address in DETAIL including the street name and numbers, as well as house number. Those addresses MUST match with other documents.
• Educational History: School name MUST be official name. Abbreviation is NOT acceptable. Detailed school information is required.
• Academic Records of Japanese Language: Detailed information of the school name, address, and the date when you entered and completed the course.
• All information must be identical to what is stated on the Japanese Language Certificate (i.e. study duration)
• Indicate all Japanese study records. All must be identical to what is stated in the Japanese Language Certificate.
• If there is not enough space in the ‘Occupation Career and Previous Stay in Japan’ section, use a separate sheet of paper to fully explain.
• ‘Purpose of Study in Japan’ suggestions are provided below:
  • The purpose of studying abroad: How does it relate to your educational background? Why is it important for you to study abroad? What are the connections between your career goals and coming to Japan?
  • The necessity of studying in Japan: What field of study do you want to pursue in Japan? What are benefits of studying in Japan?
  • State your financial guarantee’s financial stability
  • Indicate about your future plan after graduating from Japanese language school in Japan.
  • State that your family agrees with your decision to study abroad.
  • State that you will NOT break Japanese laws and school regulations Intended Length of Study.
• State how long are you planning to study at Tokyo International Exchange College.
• Plan after Graduation: List the name of intended university or vocational school and a major of study.

2. Letter of Payment

（This form must be written by the financial sponsor.）

• The Explanation of Sponsorship
  Explain the reasons of your sponsorship. Indicate the relationship between you and the applicant. Describe your ability to pay the educational and living expenses in detail. Special explanation is needed if you are not his/her parent. Explain why the parents are not the sponsor and why you decided to become the sponsor. Submitting photos taken with the applicant and the sponsor together may help as supporting documents.
• Living Expenses: Approximately \10,000 per month (the cost may change if applicant share a room with someone).
• Method of Payment: State that, after receiving the Certificate of Eligibility, you, as a financial sponsor of the applicant, will pay tuition to Tokyo International Exchange College through a wire transfer. Also, indicate you are going to remit living expenses to student’s bank account (mention the explanation of cost and how often you are going to remit living expenses).

3. Other Information

• Make sure to have the exact same information on every document. (Name, date of birth, home address, etc.) If there are any non-identical information, make sure to modify them at public institution. After the modification, submit the copy of the document.
• When the applicant copies bank notes, passport, receipts, or other documents, make sure to copy those from the original documents. Copies from copied documents (double copies) are not acceptable. Also, write the copy date, the name of the person who copied, and the relationship with the applicant.
• The sponsor needs to submit the bank account records for 3 years to show the process of saving money and to show financial stability. Therefore, before the applicant submits those records, make sure that the amount on the records match exactly with the income certificates. When there is a large amount of deposit more than the sponsor’s monthly income, additional explanation in detail such as documents, will be required.
• If the company where the sponsor works has company pamphlets, an internet site or the telephone number in the phone books, please submit those copies.
• As for all documents, white-out cannot be used. Please rewrite everything again with new application forms.